Guidelines for session chairs at LCM 2013

Session chairs instructions can be downloaded as PDF: Guidelines for session chairs at LCM 2013. Please read the instructions carefully. Contact the conference secretariat at lcm2013@chalmers.se immediately if you have any questions.

PREPARATIONS

Check your ”session setting” below to see what instructions the presenters have been given and if there are any additional guidelines or notes on your specific session.
Update yourself on all abstracts related to your session and prepare questions to the presenters in case you need to initiate a discussion.
Check time and location as well as status and order of the presentations for your session shortly before the conference starts in case of any last minute changes. You will find an up-to-date schedule at https://www.conftool.pro/lcm2013/index.php?page=browseSessions&path=adminSessions.

Should circumstances prevent you from attending the conference and/or chairing the session, you must arrange with a substitute and notify the LCM 2013 secretariat immediately by sending an e-mail to lcm2013@chalmers.se.

CHAIRING THE SESSION

Please follow the below instructions when chairing the session.

Be in the session room at least 15 minutes before the session starts to introduce yourself to the presenters and the room hosts, and get familiar with the room (including technical equipment and emergency exits).
Make sure all presenters are present and have uploaded and checked their presentations.
Make sure you have the name pronunciation and affiliation of the presenters correct.
Start and end the session according to schedule.
Introduction: Welcome the audience and the presenters, and state briefly the name and setting of the session, and your names and affiliations as session chairs.
Introduce each presenter with his or her name, affiliation and title of presentation.
Make sure the presenters do not exceed the scheduled time for each presentation. There will be printed signs stating 3 and 1 minutes left. The room host will also ring a bell.
For standard sessions: Open up the floor for questions from the audience directly after each presentation.
Restrict questions to the given time slot of the presentation.
Use good judgment to include as many people as reasonable to participate. Ensure that questions are clear and are easily heard throughout the room. Intervene if questions become unprofessional. A microphone will be available for questions from the audience (operated by the room host). Be prepared to initiate the discussion if there are no questions from the audience.
Do not change the order or timing of the program. If a talk is missed for some reason, replace it with the next scheduled presentation and take the last slot as a concluding discussion.
Be strict on keeping the time according to schedule for each presentation of respect to the audience and upcoming presenters. It is also important that all sessions are in sync with each other to allow the audience to move from one session to the other.
If time allows, make a very short summary of the session at the end.
Close the session by thanking the audience and the presenters for their contributions.

SUPPORT

Room hosts

There will be 2 room hosts in each room to help with practical arrangements such as:

Uploading and starting presentations
Distribute the microphone during questions and discussions
Getting help from technicians or conference hosts if needed
Make sure the session room is clean and tidy with good ventilation, lightening etc.

Technical equipment

There will be one laptop and one projector in each room.
There will be 4 microphones in each room. Two of these are for the session chairs, one for the presenter and one for questions from the audience.
The presenters have been told that pdf and ppt (2007) are the only accepted mediums for oral presentations.
The rooms “Drottning 1, 2, and 3,” as well as “Brev 1” are furnished theatre style
Rooms “Brev 2” and “Brev 3” are furnished with seating around round tables

Further help and emergency

Technical problems: The room host may be able to help you. If not, there is a technician in the house that the room host can help you to contact.
Other questions: Ask your room host, or the conference information desk situated by the registration desks.
In case of severe medical or other urgency: Call 112. Your address is: Drottningtorget 10, 411 03 Göteborg, Sverige.

UPLOAD AND DISTRIBUTION OF PRESENTATIONS

Presenters are requested to upload their presentation on site 20 minutes before the session start. The room hosts will help out in this process.

Presentation slides will be made available at the conference homepage after the conference.

AFTER THE SESSION

If possible, we would very much appreciate if you could provide a brief summary of the session, stating:

A brief summary of the presentations and/or discussions (no more than half an A4 in total)
General comments, reflections, conclusions and fields for further discussion
If any presenter did not show up, please make a note of this
Any feedback to the organizers and/or upcoming meetings

Send your summary to lcm2013@chalmers.se as soon as possible after your session. Parts of 1 and 2 may be used in a public summarizing report of LCM 2013.

SESSION SETTINGS

Below you will find the session settings and what information has been provided to the presenters in each session. It is up to you as chairs to contact the presenters of your session in case you want to provide them with further instructions or information.

All presenters will be requested to be in the session room 20 minutes before session start to upload their presentations, make sure that their presentation is uploaded correctly and present themselves to the session chairs.

Standard sessions (12 min presentations, followed by 3 min of questions)
Presenters have been requested to prepare an oral presentation of 12 minutes followed by 3 minutes for questions. In case the session has a concluding discussion, this is introduced and moderated by the session chairs.

Application of life cycle approach in environmental policy (1.5h; 6 presentations)
Broadening the scope of life cycle approaches (1.5h; 6 presentations)
Broadening the scope of life cycle assessment – LCSA (1.5h; 6 presentations)
Business strategy and LCM (1.5h; 6 presentations)
Chemical assessment (1.5h; 5 presentations + discussion)
Current developments in life cycle based declarations (1.5h; 6 presentations)
Current developments in life cycle based labelling (1.5h; 6 presentations)
Does research matter? – The role of LCA and LCM tools in public policy-making (1.5h; 6 presentations)
End of life management (1.5h; 6 presentations)
Exploring challenges and opportunities of LCM and LCA: Industry cases (1.5h; 6 presentations)
Food waste in a value chain perspective 2 (1h; 4 presentations)
Governance of critical raw materials (1.5h; 6 presentations)
Innovation and product development (1.5h; 6 presentations)
LCM and decision making – what we have learnt (1.5h; 5 presentations + discussion)
Management of natural resources Abiotic (1.5h; 6 presentations)
Management of natural resources Biotic (1.5h; 6 presentations)
Roles and responsibilities in building and construction (1.5h; 6 presentations)
Roles and responsibility in the mobility sector (1.5h; 6 presentations)
Sustainable product chains – the role and responsibilities of retailers (1.5h; 5 presentations + discussion)
Sustainable production 1 (1.5h; 6 presentations)
Sustainable production 2 (1h; 4 presentations)
The role of communication in LCM (1.5h; 6 presentations)
Trade associations – drivers for LCM? (1.5h; 6 presentations)

Sessions with poster highlight and a short concluding discussion
Platform presenters have been requested to prepare an oral presentation of 12 minutes followed by 3 minutes for questions. Poster presenters have been requested to prepare a 2 min presentation with maximum two slides (powerpoint). The session ends with a concluding discussion that is introduced and moderated by the session chairs.

Food waste in a value chain perspective 1 (1.5h; 4 presentations + discussion + poster highlight)
LCA critical review (1.5h; 5 presentations + discussion/poster highlight)
Management of seafood and fisheries (1h; 4 presentations + poster highlight. NB: shorter presentations, see below)
Metrics behind the management of supply chains (1.5h; 4 presentations + poster highlight + discussion)
Preparing for right prices (1.5h; 5 presentations + poster highlight)
Sustainability data exchange (1.5h; 5 presentations + discussion/poster highlight)

Sessions with shorter presentations
Presenters have been informed that they have approximately 10 min each including questions and that the session ends with a common discussion.

Databases and capacity building (1.5h; 8 presentations)
Management of seafood and fisheries (1h; 4 presentations + poster highlight)

Panel debates, workshops and round table sessions
Presenters have been informed that you as session chairs will contact them for further details about their contribution.

Biodiversity and ecosystem services in life cycle management – methods and values: Workshop
Current developments in life cycle based labeling and declarations: Round table
Ecodesign (1.5h)
Exploring challenges and opportunities of LCM and LCA for the industry: Panel (1.5h. NB! It is of extra importance to end your session in time, due to refurnishing of the session room)
Exploring challenges and opportunities of LCM and LCA for the industry: Round table (1h)
Innovation and product development: Interactive (1.5h)
Management of green product portfolios (1.5h. NB! It is of extra importance to end your session in time, due to the following lunch seminar)

PechaKucha session
PechaKucka is used at the conference in one session:

LCA Highlight (1.5h; 11 presentations + concluding discussion if time allow)

PechaKucka is a new presentation format for most delegates. Please explain the concept briefly at the beginning of the session. You will need to be very strict with presenters not exceeding the given time of 6 minutes and 40 seconds per presentation and that the shift to the following presenter is smooth and well prepared (the room hosts will help you with the technical details). There is no time for questions after each presentation, but hopefully you will have a few minutes at the end for a concluding discussion.

The instructions that has been given to the presenters could be found here.